Gracesoft's Easy Condo Management Software

Our Condo hotel software encompasses a wide range of functionalities including reservation management, an owner portal, streamlined guest communication via texting and emails, comprehensive owner reporting, maintenance management, housekeeping and several other features.

Condos Vs Serviced Apartments:

In many countries the term Condo and Serviced Apartments are used interchangeably. In our condo management software, we recognize the variations in terminologies across different countries. In the USA, these properties are commonly known as condos, whereas in other countries, they are referred to as serviced apartments. Nonetheless, irrespective of the terminology, our software is specifically designed to effectively manage and streamline the operations of these property types.

* Seamless integration with PMS, online booking engine (Easy WebRez), customer relationship manager (Email Marketing), and more.

* Manage your entire business from one place.

* Access to features such as financial accounting, reporting, billing management, and online reservations.

* Send bulk emails directly to customers who book through our reservation system.

* Centralized platform for effortless condominium management.

* Maximize operational efficiency.

* Elevate your condominium management experience.

* All-in-one solution for comprehensive management.

A condo owner portal is a cloud-based condo software that provides users with all their information needs. From schedules, reports, payments, and other features! The condo owner portal is a new way to find information about your building and its amenities.

* Reservation Restriction: You have the flexibility to set reservation restrictions per year, allowing you to customize the rules according to your building's needs. These settings can be easily managed through the default settings page.

* Holiday Reservation Restriction: You can set specific restrictions for holiday reservations in our system. Our system will display an alert if an owner attempts to make a reservation during a season that exceeds the allocated number of reservations. By using this feature, you can prevent overbooking during busy periods and maintain fairness.

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Our condo software provides a range of comprehensive reports to help you effectively manage your condominium operations. These reports offer valuable insights and facilitate efficient decision-making. Here are the key reports available in our condo software:

Condo Owner Report:

* This report displays the room revenue and the percentage of the amount that needs to be given to the owner of each unit.

* Only owners assigned in the Room Setup screen can be selected to generate this owner-based report.

Condo Owner Expense Report:

The Condo Owner Expense Report provides a detailed overview of the expenses associated with each condo owner.

Condo Owner Statement Report:

* The Condo Owner Statement Report allows you to view and generate statements for each owner on a weekly or monthly basis.

* The statement includes essential information such as Reservation ID, Guest Name, Maintenance Type, Maintenance Detail, Maintenance Date, Room Name, Arrival Date, Departure Date, Room Total, Other Charges, Tax, and Percentage Maintenance Charge.

Condo Payment Reports:

The Condo Payment Report showcases the room revenue generated by each selected owner, along with a record of payments made for each reservation..

Maintenance Reports:

* The Maintenance Reports provide a comprehensive overview of maintenance-related details.

* These reports include information such as Owner Name, Room Name, Charge Type, Charge Detail, Charge Amount, and Added/Modified Date.

Management Statement:

* The Management Statement is a valuable report that can be generated for each owner on a weekly or monthly basis.

* This report offers insights into key management aspects and can be printed and distributed as needed.

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Condo Rotation

Enhance the order of rooms displayed in your online booking engine with our condo rotation feature. This feature allows you to sort rooms based on specific criteria, providing a seamless booking experience for your customers. Here are the available rotation options:

* Rotate Rooms based on Date: This option enables you to prioritize room display based on the current date. Rooms can be rotated automatically to ensure fairness and equal exposure to potential guests.

* Custom Rotation: With the custom rotation feature, you have the flexibility to define your own sorting criteria. Customize the order in which rooms are displayed to align with your specific requirements and preferences. .

Online booking engine (Easy WebRez)

• Seamless integration: Our online booking engine integrates with your website and social media pages, allowing your guests to book directly from your online presence, without having to switch to third-party booking platforms.

• Cost savings: By offering direct bookings on your website, Facebook, Google Hotels, and TripAdvisor you can save money on commission fees charged by third-party services.

• Easy booking process: Our user-friendly booking interface makes it easy for your guests to select their preferred room type, check availability, and complete their booking in just a few clicks.

• Instant confirmation: Our booking engine sends instant confirmation emails to your guests, confirming their reservation details and reducing the likelihood of booking errors or misunderstandings.